Pstereo AS («The Organizer») and Volunteer, jointly referred to as «the Parties,» have today entered into the following agreement for voluntary assistance («the Agreement»):
The Volunteer wishes to contribute to the implementation of Pstereo 2023 (the «Event»), and has therefore registered as a Volunteer («Participation»).
The Parties agree that this Agreement does not constitute an employment relationship under the Working Environment Act. Participation is short-term and temporary, based on voluntary assistance from the Volunteer. There is no quid pro quo employment relationship, as the Organizer does not provide any compensation or remuneration to the Volunteer for Participation. Therefore, the Agreement is not subject to the Working Environment Act or the Holidays Act, and the Agreement does not entail any benefits that trigger tax liability for the Volunteer or employer’s contribution for the Organizer. The Agreement shall ensure satisfactory conditions for the Volunteer’s performance of Participation and a smooth implementation of the Event for the Organizer.
1.2 TIME AND PLACE
The Volunteer shall perform tasks related to Pstereo 2023 in connection with the Event within the period of June to August 2023. The tasks will mainly be performed at the Organizer’s address, Marinen in Trondheim. The Volunteer’s working hours and place will be agreed upon with the Organizer’s contact person and person responsible for the Volunteer. The Volunteer’s attendance time and place will appear on the relevant shift list. The Parties agree that the Working Environment Act’s chapter on working hours does not apply to the contractual relationship, cf. point 1.
The Volunteer’s tasks and responsibilities will be sent by email after the application is received. The Volunteer shall keep track of the equipment used by the Volunteer, and clean up after the Volunteer at the end of the relevant shift, as well as return equipment belonging to the Organizer without undue delay. The Volunteer is not entitled to withhold equipment after Participation has ceased.
The Organizer will take out a general accident insurance policy that will cover the Volunteer if not covered by school, municipality, or other insurance scheme.
The Volunteer shall notify their contact person of any absences due to illness.
4 INTELLECTUAL PROPERTY RIGHTS
If the Volunteer performs tasks such as photography or other creative work that entails the creation of material and the emergence of intellectual property rights, such material and rights shall belong to the Organizer to the extent permitted by Norwegian law.
5 CONFIDENTIALITY, ETC.
The Volunteer is obliged, both during the term of this Agreement and after its termination, to maintain complete confidentiality to third parties about confidential information or internal matters to which the Volunteer has become aware in connection with their contractual relationship with the Organizer. The Volunteer shall refer all inquiries from the media regarding projects in which the Volunteer participates to the Organizer.
6 ZERO TOLERANCE FOR HARASSMENT
Pstereo has a zero-tolerance policy for all forms of harassment and abuse of power. Such behavior shall be considered a material breach of this contract and may lead to termination of the contract.
If you experience such behavior or wish to report on behalf of others, you are free to choose which of the following entities to contact:
Volunteer Coordinator: Hannah Mackessy, firstname.lastname@example.org, +47 98 65 93 06
Managing Director: Merete Moum Lo, email@example.com, +47 99 02 40 48
Safety Representative: Kim Aasli, firstname.lastname@example.org, +47 926 30 274
All incidents are taken seriously and investigated with a promise of confidentiality.
7 USE OF COMPUTER SYSTEMS, EMAIL AND INTERNET
The organizer’s internal and external information systems (such as email, databases and other computer-based systems for the Internet and intranet) belong to the organizer. If the Volunteer uses the organizer’s information systems in connection with their work for the organizer, they should not be used for private purposes.
The Volunteer’s personal information is handled in accordance with the Personal Data Act.
8 IN CASE OF BREACH OF AGREEMENT
If you collect your festival pass, but do not work the agreed-upon hours or there are other breaches of the agreement and you cannot provide a doctor’s certificate, you will be billed the cost of a festival pass plus an administrative fee of NOK 650.
9 TERMINATION OF PARTICIPATION
The Agreement and Participation shall automatically terminate at the end of the agreed-upon period in Section 1.2 of this Agreement. The Agreement may also be terminated by either party before the agreed-upon expiration date, with a notice period of 1 month calculated from the date the notice was received by the other party. Upon termination of Participation, the Volunteer shall, if requested by the Organizer, sign a declaration that they are not in possession of or have handed over to unauthorized persons any of the Organizer’s documents, data files, etc. The Volunteer is not entitled to withhold such property, documents, etc. as security for any claims they may assert against the Organizer.
Trondheim, 28. februar, 2023 For Pstereo
Hannah Thronæs Mackessy, Frivilligansvarlig